OIA Group Application
Arranged by OIARecommended
Online Group Application Period
August 26 (Wed), 9:00 – September 4 (Fri), 18:00
- Application support from OIA's designated agency
- No separate Immigration Office appointment required
00 · IMPORTANT DATES
Important Dates Before and After Arrival
Housing Check-in
From Aug 24 (Mon), 14:00
* Early check-in is not possible.
** Before check-in, please make sure to bring the documents (refer to ‘Dormitory’ instruction below).
*** As the dormitory administration team closes at 22:00, check-in after this time is not possible. Please make sure to arrive before 22:00.
** Before check-in, please make sure to bring the documents (refer to ‘Dormitory’ instruction below).
*** As the dormitory administration team closes at 22:00, check-in after this time is not possible. Please make sure to arrive before 22:00.
Housing Check-out
4-month applicant
by Dec 22 (Tue) 2026, 14:00
6-month applicant
by Feb 14 (Sun) 2027, 14:00
* Late check-out is not possible.
First/Last day of Semester
Sep 1 (Tue) – Dec 21 (Mon)
* You can check Hanyang’s academic schedule here (click)
Orientation
Aug 25 (Tue), 10:00–14:00
* Location : LION'S HALL
Step-by-Step Guide: How to Request Exceptional Course Registration — MAJOR COURSES ONLY
Step 1: Application for Exceptional Course Registration (by Student)
Aug 31 (Mon) 11:00 – Sep 4 (Fri) 14:00
* Strict deadline. Applications for fully booked courses will not be accepted after this period.
Course Registration Website → Course Registration → Find the “Request for Exceptional Course Registration (증원신청)” area for the course.
Allowed (허용)A Register button is shown →
you may submit an exceptional registration request.
you may submit an exceptional registration request.
Not Allowed (허용안함)No Register button is shown →
exceptional registration is unavailable for that course.
exceptional registration is unavailable for that course.
- Check availability
- Click Register
- Enter your reason
- Submit request
Application Notes — Make a Specific and Persuasive Request
- Do not write only one or two words. Explain your circumstances in detail: state that you are an exchange/visiting student, why you need the course, and how it is relevant to your study plan.
- Contacting the instructor by email is strongly recommended. A polite email can help the instructor understand your situation, especially if the course is outside your department or you have a special academic reason for taking it.
- If the request is unavailable because of academic restrictions or eligibility requirements, contact the course instructor directly for guidance.
Step 2: Approval for Exceptional Course Registration (by Instructor)
Aug 31 (Mon) 11:00 – Sep 4 (Fri) 24:00
- Instructors review student requests directly in the system and either approve or reject them.
- Once approved, the course is automatically added to the student’s registration.
- Rejected requests will display the reason in the system.
- If your request is rejected, use the Final Course Registration (Add/Drop) period to look for another course.
Important Notes — Please Read Before You Apply
Approved Courses Cannot Be Cancelled
Once the instructor approves the request, you cannot cancel or drop that course during the Add/Drop period.
Timetable Conflict
If the approved course overlaps even partially with an existing course, the existing course will be removed and replaced by the approved course.
Credit Limit
Your total registered credits, including the approved course, must stay within your maximum allowable credit limit.
Attendance
If the instructor has permitted you to enroll, attend the first class even if the attendance record has not been updated yet. If the record is still missing after registration is confirmed, ask the professor to update or reissue it.
College-Specific Notices
Some colleges may announce additional requirements or procedures. Check relevant announcements regularly.
Final course registration and drop-only periods
Final Course Registration (Add/Drop)
Sep 7 (Mon) 17:00–24:00
& Sep 8 (Tue) 11:00–24:00
& Sep 8 (Tue) 11:00–24:00
Final Course Drop (Drop Only)
Sep 21 (Mon) 09:00 – Sep 22 (Tue) 24:00
Korean language course dates
Intensive Korean
Winter Session only
Dec 1 (Tue), 2026 – Feb 12 (Fri), 2027
Mon–Fri, 09:00–13:00 or 14:00–18:00
depending on assigned level
Survival Korean
Mon & Wed
Sep 14 – Nov 9, 2026
18:00–21:00 · 48 hours
No class on Oct 5
Tue & Thu
Sep 15 – Nov 10, 2026
18:00–21:00 · 48 hours
No class on Sep 24
Korean National Holidays
- September 24th–26th: Chuseok (Korean Thanksgiving Holiday)
- October 3rd: National Foundation Day of Korea
- October 5th: Alternative Holiday for National Foundation Day of Korea
- October 9th: Hangeul Day
- December 25th: Christmas Day
01 · TRANSPORTATION
Transportation to Hanyang University ERICA
Choose the route based on where you are starting.
A. From Incheon Airport to ERICA
Choose either the optional airport pick-up service or public Airport Bus No. 7000.
Option 1 · Airport Pick-up Service
Application directly to the Driver (JS VAN)
How to make a Reservation
Add the ID "marine8184" or phone number "+821042268689" on Kakao / WhatsApp / WeChat / Line application (only Korean and English available) → Contact the driver with your name, flight number and arrival date & time
Fee
KRW 100,000
(You can share the van with your friends, and the van can accommodate a maximum of 6 people)
Please note that any arrangements or agreements made with these service providers are the responsibility of the individual provider, and the university is not involved in or responsible for these services.
Option 2 · Airport Bus No. 7000 → Ansan Bus Terminal
Terminal 1
06:50–23:00
Bus stop: 1F, No. 8
Terminal 2
06:30–22:40
Transportation Center B1, No. 38
Fare
KRW 8,400
SunJinExpress · +82-31-402-4741
Bus ticket offices
Terminal 1: Indoor offices next to exits 4 and 9; outdoor offices near exits 4, 6, 7, 8, 11, and 13 on the first floor.
Terminal 2: Ticketing offices at the Transportation Center B1.
Schedule may change Check the latest airport-bus information before departure.
After arriving at Ansan Bus Terminal Take a taxi to Hanyang University ERICA. Approximate fare: KRW 9,000.
B. From Nearby Stations in Ansan to ERICA
Use Sangnoksu Station for public buses, or Hanyang Univ. at Ansan Station (Handaeap) for the free university shuttle.
1 · Sangnoksu Station → ERICA (Public Bus)
Get off at “Sangnoksu(상록수)” station and come out through Exit No. 1 → Take the bus 10-1, 3101 or 3102 at the bus stop.
The bus will drop you at “Shuttlecock”, a bus stop near the main gate.
2 · Hanyang Univ. at Ansan Station (Handaeap) → ERICA (University Shuttle)
- Get off at “Handaeap(한대앞)” station (Subway Line No. 4) and come out through “Exit No. 2”.
- Get on the red shuttle bus written “한양대학교” at the bus stop.
- The bus will drop you at “Shuttlecock”.
The campus shuttle bus service is available at no cost. It conveniently stops at the dormitory and near the main gate on campus, as well as at Handaeap Station, ‘한대앞’ (Line #4) and Ansan Bus Terminal off campus. You can check the shuttle bus timetable on the "HYUabot(휴아봇)" Application.
HYUabot Download Link
02 · DORMITORY
Dormitory Check-in
Check-in information for students staying in Hanyang University ERICA residence halls.
Dormitory Addresses
| Hall | Korean Address | English Address |
|---|---|---|
| Changui Hall | 15588 경기도 안산시 상록구 한양대학로 55 창의관(기숙사) OOO호 받는 사람: OO학과 OOO | Name, Major or College, Room No.Changui Hall (Dormitory), Hanyang University ERICA Campus, 55 Hanyangdaehak-ro,Sangnok-gu, Ansan-si, Gyeonggi-do, 15588, Korea |
| Injae Hall | 15588 경기도 안산시 상록구 한양대학로 55 인재관(기숙사) OOO호 받는 사람: OO학과 OOO | Name, Major or College, Room No.Injae Hall (Dormitory), Hanyang University ERICA Campus, 55 Hanyangdaehak-ro,Sangnok-gu, Ansan-si, Gyeonggi-do, 15588, Korea |
Documents to Prepare Before Check-in
1. Submit a Tuberculosis (TB) Test Result
You must submit the test result within 14 days of your check-in date. While you may opt to undergo the test before your arrival, please note that the result will be considered valid only if obtained within one month before your check-in date in Korea.
A. Free TB test bus will be arranged by the dormitory admin team. Please refer to the information below.
- Date & Time: September 1 (Tue) – September 4 (Fri), 10:00–15:00 (Except 12:00–13:00 Lunch Time)
- Place: In front of Residence Hall 1 (Changui Hall)
- Note: Please be advised that the tests will be administered on a first-come, first-served basis.
B. If you are unable to use the TB test bus, you can take a TB test at nearby Sangnoksu Health Center in Ansan.
| Name | Google Map | TB Test Fee | From ERICA Main Gate (AGORA) |
|---|---|---|---|
| Sangnoksu Health Center | Click ↗ | KRW 2,000 | About 10 min by bus / 15 min on foot |
C. Nearby general hospitals
| Name | Google Map | TB Test Fee | Certificate Type | Phone No. | Operating Hours | Address in English |
|---|---|---|---|---|---|---|
| 한빛여성병원 | Click | O (KRW 45,000) |
Diagnosis | 031-410-3316 | Mon-Fri: 09:00 - 16:00 *Please call at least 3 hours before your visit. |
774-1 Gojan-dong, Danwon-gu, Ansan-si, Gyeonggi-do |
| 안승찬내과의원 | Click | O (KRW 30,000) |
Diagnosis | 031-507-7585 | Mon/Tue/Wed/Fri: 09:00 - 18:30 Thu: 09:00 - 13:00 Sat: 09:00 - 14:00 (Lunch Break: 13:00 - 14:00) |
768-2 Gojan-dong, Danwon-gu, Ansan-si, Gyeonggi-do |
* English communication may be limited at local hospitals.
* Fees and operating hours may change. Please contact the hospital before visiting.
2. Pledge of Compliance for Residence Hall RegulationsREQUIRED
Submit this before dormitory check-in.
You need to submit it before you check in. Please fill out the form via link (click here) (This survey will open in late August 2026).
Entering Changui and Injae Hall with a Mobile Student ID
Download the HeyYoung Campus (헤이영 캠퍼스) app and sign in using the same student ID and password as the HY-in portal.
03 · BEDDING
Bedding Purchase
Softstay bedding delivery service
What is Softstay?
Softstay is an online bedding purchase service created specifically for international students in Korea. Your bedding will be ready and delivered when you move in — no shopping, no stress.
What’s Included in the Set
A complete bedding set: Comforter for all season / Mattress Pad / Pillow (with insert included)
Product Features
- Semi-microfiber fabric – soft and lightweight
- Air-brushed finish – low dust for a cleaner sleep environment
- All-season use – suitable year-round
Purchasing bedding on your own
Lotte Mart, Sangnok-gu, Ansan
경기 안산시 상록구 항가울로 422 · approximately 15–20 minutes by shuttle bus.
Emart, Gojan-dong, Ansan
경기 안산시 단원구 원포공원1로 46 · approximately 20–30 minutes on foot or by taxi.
04 · ORIENTATION
Orientation Details
Date & Time
Aug 25 (Tue), 10:00–14:00
Contents
1. Information Sessions
2. Recreation
3. Welcome Party (Networking Lunch included)
Remarks
- RSVP Required: Please complete the survey by August 20 (Thu), 11:59 PM. RSVP Survey ↗
What if I cannot attend the orientation?
If you cannot attend, we will send the orientation materials to all students by email after the event so you can review them later.
We still recommend attending in person so you can participate in the live Q&A and receive guidance directly.
Hanyang University ERICA Campus Map
05 · IMMIGRATION
Immigration Issues
1. Foreign Resident Registration
Group & Individual Registration
The Office of International Affairs (OIA) will arrange an online group application process for international students.
Required Documents for Group Foreign Resident Registration (Online)
Prepare all six items below for the online group application.
- Copy of Passport
- Visa Grant Notice (사증발급확인서)
- Color Photograph (ID Photo)
3.5 × 4.5 cm · white background · both eyebrows and ears clearly visible · no excessive accessories or colored contact lenses · no blurred or heavily edited images.
- Certificate of Enrollment (재학증명서) from Hanyang University ERICA
How to Prepare
For Foreign Resident Registration, you will need the Certificate of Enrollment. There are two ways to prepare the document.
a. Automatic Printing Machine: Student Welfare Building, second floor, next to the cafeteria (Fee: KRW 500 by credit card)
b. Online issuance
Check detailed information about printing a Certificate of Enrollment online.
- Proof of Residence
How to Prepare
Purpose
Proof of Residence is required for Foreign Resident Registration. Prepare the document according to where you live in Korea.Students living in Hanyang University ERICA dormitories
Use the Certificate of Residence (거주확인서) issued through the university system as your Proof of Residence.
This document is for Foreign Resident Registration; it is not required for dormitory check-in.
Students living off campus
You must prepare your own Proof of Residence based on your housing arrangement, such as a lease agreement or Confirmation of Accommodation/Residence.
Additional supporting documents may be required depending on the contract or host arrangement.
- Application Fee: approximately KRW 55,000The final fee is subject to change and will be confirmed in the detailed group-application instructions.
2. Duty to Report Status Change
All legally-registered-foreigners have a duty to report to the immigration office if any changes are made in the following information. If it happens, do not hesitate to inform us, too.
| Classification | Detail |
|---|---|
| What to report | (If any of the following information is changed) - Name, gender, birthdate, nationality - Passport no., passport issue date, passport expiry date - Address |
| Where | Either by visiting the Immigration Office or applying online on Hi Korea |
| Required Documents | - Application form, passport, RC - Proof document for the change |
06 · HEALTH INSURANCE
Health Insurance
Insurance is mandatory
All D-2 visa holders have been required to enroll in the National Health Insurance (NHI) since March 2021. Exchange and visiting students will be required to enroll in the National Health Insurance after completing their foreign resident registration.
Note that individual international insurance will still be required, as national health insurance will not be available until the RC(Residence Card) is issued. OIA can introduce insurance for international students from one of Korean insurance companies for the bridging period if you have not bought insurance yet. Detailed information such as application link and instruction will be shared during the orientation.
International vs (Korean) National Health Insurance
| Classification | International Health Insurance (including HYU-introducing insurance) | (Korean) National Health Insurance(NHI) |
|---|---|---|
| Mandatory | O (After arrival – Before foreign registration) | O (After foreign registration – Before departure) |
| Amount | Differs upon company | Approx. KRW 79,000 per month (As of January, 2026) |
| Effective Period | At least by the time Foreign Resident Registration is done | 1 month from the payment date (required to pay on a monthly basis) |
| How-to-pay | Students apply on their own upon instruction | 1. National Health Insurance Service (NHIS) will send a paper bill to the enrolled address in your registration card every month. *You can receive the bill by email or mobile phone. Contact NHIS for the online bill application. 2. You can pay the fee by 1) automatic bank transfer 2) wire transferring to the virtual account 3) visiting the Foreign Residents Center* 3. Location of Centers |
| Disadvantage for non-payment | No insurance applied when visiting medical center | - Disadvantage in visa extension - Limited advantage of NHI - Late fee is added to your bill for next month (Up to 5% of the monthly NHI fee) |
| Coverage | Insurance coverage varies depending on the company. | 1. Health Care Benefits* - Co-shared for medical expenses (hospitalization, diagnosis, medical materials) in the case of diseases, injuries, and etc. 2. Health Checkups - General Health checkup expenses (Those who are suspicious to be high blood pressure or get diabetes will have a second test for that) - Cancer checkup for 4 types of cancer (Stomach Cancer, Colorectal Cancer, Breast Cancer and Liver Cancer screening and pap-test) |
| Contact / Support |
Hanyang University ERICA-introduced insurance Official Insurance Information ↗ Questions about insurance introduced through Hanyang University ERICA: ericaincoming@hanyang.ac.kr Individually purchased private insurance Please contact your own insurance provider directly for policy, claim, and coverage questions. |
National Health Insurance Service (NHIS) 1577-1000 (Extension 6 for foreign-language consultation) 033-811-2000 (English / Chinese / Uzbek / Vietnamese) Overseas: +82-33-811-2001 Operating Hours: 09:00–18:00 |
*The medical expenses will be co-shared with the students and NHIS, and no need to proceed with the reimbursement after the diagnosis. Diagnosis fee: The fee that NHI is applied for will be covered by NHIS. For more information, please go to NHIS website: https://www.nhis.or.kr/english/index.do
NHI Exemptions
Exemption is not automatic.
Final eligibility is determined by the National Health Insurance Service (NHIS). Contact NHIS before applying to confirm whether your case and documents qualify.
Who may apply?
CASE 1
Health coverage guaranteed by foreign law
- France: eligible under the applicable foreign-law / agreement framework; no additional supporting document is generally required for this category.
- Japan: Japanese Health Insurance Certificate.
- U.S. / UN: limited to government officials, military personnel/retirees and their families; proof of the relevant status is required.
CASE 2
Health coverage guaranteed by foreign insurance
- Ask NHIS first whether your current overseas insurance can substitute for NHI.
- The policy must provide medical coverage in Korea comparable to NHI. Coverage amount and frequency should not be meaningfully limited; NHIS practical guidance may treat very high medical coverage (for example, KRW 1 billion or more) as effectively unlimited.
- The overseas insurance must have been purchased before Foreign Resident Registration. For student exemption cases, confirm the exact timing requirement with NHIS before applying.
- For female students, maternity-related medical coverage is required under the practical exemption guidance.
Required Documents
All applicants
Exemption / qualification-loss application documents required by NHIS.
Download Exemption Application Form ↗
Foreign insurance applicants
Insurance certificate or policy showing medical coverage in Korea, plus a Korean translation. Self-translation is allowed for the insurance-status form used in the current guidance.
Download Translation / Insurance Status Form ↗How to apply Applications may be submitted in person or through a remote submission method accepted by NHIS. Contact NHIS before applying to confirm the latest submission method and the exact documents required for your case.
For detailed eligibility, required documents, and submission methods, please contact the National Health Insurance Service (NHIS).
Call Center: 1577-1000 (Extension 6 for foreign-language consultation)Foreign-language Consultation: 033-811-2000
07 · COMMUNICATION
KakaoTalk Account Creation & ERICA OIA Social Media
Create and submit a KakaoTalk ID
KakaoTalk is the most popular instant messaging mobile application in Korea. To ensure better and faster communication with the Office of International Affairs (OIA), please follow the instructions.
- Download the application
(*From the Play store (Android Phone users) or the App store (iPhone users)) - Create your own account
- Set up your Kakao ID
- Create Kakao ID: Click your profile on the top of “Friends” menu → Choose "Edit profile" → Choose "Create Kakao ID" by entering a combination of 4-15 alphabetic letters and numbers
(*For more information on the ID creation: click here) - Complete the survey (click here) to submit your Kakao ID
(*If you are unable to create a KakaoTalk account, please submit the ID of another messaging app you primarily use through the same survey above.)
This information will only be used in case of emergencies, such as students' entry/exit status, visa status, foreigner registration status, or medical emergencies. Therefore, we sincerely ask everyone to submit it. Also, you can receive the most-up-to-date information for international students via ERICA OIA Kakao channel.
Create the account before arriving in Korea. Registration may not be available after arrival.
ERICA OIA Instagram
08 · HANMILLE MENTORING PROGRAM
Hanmille Mentoring Program
Connect with current Hanyang University ERICA students and get support as you begin your life in Korea.
What is Hanmille?
Hanmille is a mentoring program that connects newly arriving exchange and visiting students with current Hanyang University ERICA students. Mentors can help you adjust to campus and daily life in Korea, and the program also offers opportunities to participate in cultural activities.
Who can apply?Newly arriving exchange and visiting students at Hanyang University ERICA.
MentorCurrent Hanyang University ERICA student.
MenteeNewly incoming exchange or visiting student.
Application DeadlineAugust 28 (Fri), 23:59 (KST)
Please refer to the recruitment poster for additional program details.
09 · MORE INFORMATION
Contact & Learning Agreement Information
Use the information below when completing your Learning Agreement or other home-university forms.
Complete the student information first Enter all student information and all other fields for which you are responsible before submitting the form for signature. A form submitted without the student’s information may be returned unsigned.
| Institution / University | Hanyang University ERICA |
| Address | 55 Hanyangdaehak-ro, Sangnok-gu, Ansan-si, Gyeonggi-do, 15588, Korea |
| Academic Calendar | September 1 – December 21, 2026 |
| Orientation | August 25, 2026 |
| OIA Office Hours (Core Working Hours) |
|
Inbound Exchange & Visiting Student Coordinators
| Coordinator | Home-University Region | Position | Tel. | |
|---|---|---|---|---|
| Mr. Secheol Oh | European countries | Associate Manager | ericaincoming@hanyang.ac.kr | +82 31 400 0792 |
| Ms. Miso Kang | Non-European countries | Associate Manager | ericaincoming@hanyang.ac.kr | +82 31 400 0792 |
